Event Management Services for Women Leadership Political Forum

Scope of Work ▪ Develop a comprehensive, Lot-specific Event Management Plan covering all logistical coordination, operational requirements, staffing arrangements and contingency measures. ▪ Prepare detailed event run-of-show schedules and stakeholder engagement plans. ▪ Design and execute venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution. ▪ Advise on branding requirements, including banners, backdrops and souvenirs (to be produced by UNDP communications team). ▪ Provide, install and manage all technical production requirements, including stage, lighting, sound systems, LED screens, audiovisual equipment, and interpretation services where applicable.▪ Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security personnel.▪ Develop and implement a comprehensive risk management and contingency plan for each event.▪ Provide on-site event coordination, and supervision throughout set-up, event day, and breakdown. ▪ Install all branding elements at the venue no later than 24 hours before the eventPlease indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the pass