UofT Multi-Campus Bicentennial Tree Illumination

Notice of Intended Procurement NAME OF PROCURING ENTITY The Governing Council of the University of Toronto (the “University”) CONTACT PERSON AND CONTRACT PERSON COORDINATES Farrah Amiri, Procurement Officer Farrah.amiri@utoronto.ca PROCUREMENT DOCUMENTS The procurement documents are available at www.merx.com. Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website. DESCRIPTION OF PROCUREMENT The University is conducting an RFP for UofT Multi-Campus Bicentennial Tree Illumination. The procurement is anticipated to involve negotiation. An electronic auction is not anticipated. ADDRESS AND FINAL DATE FOR SUBMISSIONS Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/113171 on or before November 27, 2026, at 2:00:00 p.m. local time. The submissions will not be opened publicly. CONDITIONS FOR PARTICIPATION The procurement is subject to the following conditions for participation. The Evaluation Criteria and weightings to be applied are as follows: EVALUATION CRITERIA WEIGHT The Evaluation Criteria and weightings to be applied are as follows: StageCriteriaWeight (out of 100)Passing Score (%) 1Minimum Submission RequirementsPass/Failn/a 1.1 Licensed electrical contractor (ECRA/ESA), own forces or subcontracted.Pass/Failn/a 1.2Cold-weather declaration for all battery equipmentPass/Failn/a 1.3Product certification or evaluation planPass/Failn/a 1.4WSIB and University health and safety prerequisites.Pass/Failn/a 1.5Tree protection rules accepted (no penetration, no staking in root zones).Pass/Failn/a 2Technical Criteria7070% (49) 2.1Tree-lighting design / Bicentennial vision20 2.2Technical solution, controls and cold-weather reliability20 2.3Installation, event operations and teardown plan10 2.4Health and safety, risk and contingency12 2.5Tree protection and landscape integration3 2.6Team and directly r